Materials Management Supervisor

The Materials Management Supervisor would lead the day-to-day operations of the Materials Management team, including but not limited to hiring, training, scheduling, managing time and pay, initiating/implementing coaching and corrective action, leading meetings and initiatives, auditing purchasing and contract compliance, problem-solving Envi software concerns, initiating/refining workflows, and maintaining current policies and procedures.  Provides leadership to staff members, actively participates in pertinent committees/ad-hoc work groups, develops, and implements measures to ensure customer satisfaction, acts as a liaison and facilitator to support and exemplify the goals and objectives of the Director Support Services.

KEY RESPONSIBILITIES

Performed majority of the time:

·       Takes responsibility for training, coaching, and optimizing workflow of Materials Management staff.

·       Ensures daily ordering processes and procedures are meeting supply needs of organization.

·       Partners with Central Distribution Supervisor to ensure warehouse supply inventory is optimized.

·       Leads Value Analysis committee and GPO supply chain initiatives (i.e. Achieve).

·       Provides timely and helpful service to customers in person, over the phone, and via computer.

·       Evaluates purchasing patterns for optimization opportunities

·       Manages, maintains, and troubleshoots issues with purchasing software system (Envi)

·       Manages Kronos and time off requests for staff

Performed occasionally but critical to successful performance of the job:

·       Performs special projects and other related duties, as assigned.

Decision making and budget responsibilities:

·       Monitor expenditures against budget; prepare necessary documentation for next-level management review/approval; tabulate budgetary data, calculate figures, and check for accuracy.

Assigned direct reports (not limited to the ones listed). If not applicable, please enter N/A:

·       Buyer

Education:

Required

·       High School Diploma / GED 

Preferred

·       A bachelor’s degree in Business Administration, Management, Public Administration, or a related field

Experience:

Required

·       Two (2) years of progressively more responsible leadership/supervisory/management experience including problem solving, coaching, managing change and team development in a customer focused environment (healthcare industry is preferred).

Preferred

·       Healthcare industry experience preferred

Licenses, Certifications and/or Registrations:

Required

·       N/A

Preferred

·       N/A

Job Related Skills, Abilities and Behaviors:

Required

·       Experience with Microsoft Office (proficiency in Word, Excel, PowerPoint, Outlook), electronic medical records/software or electronic registration system, and SharePoint (or web-based communications).

·       Demonstrates excellent organizational skills, time management skills, decision making skills and effective oral and written communication skills as well as excellent customer service and leadership skills.

·       Self-disciplined, self-directed, and motivated with the ability to innovate and inspire excellence in staff performance.

·       Ability to handle conflict, hostility, and stressful situations to successful resolution; ability to manage relationships, build credibility, and work well with diverse background and at various organizational levels.

·       Professional interpersonal skills and the ability to combine tact with effective authority.  Must have the ability to effectively act as a liaison between Materials Management and other departments.

·       Must be able to effectively handle many functions at the same time with interruptions.

·       Utilizes problem solving techniques and acts to deal with departmental concerns such as workflows, policies, procedures and electronic/software/system concerns.

Preferred

·       Bilingual skills a plus.