Total Rewards Analyst

KEY RESPONSIBILITIES

Performed majority of the time:

NOTE: while assigned to focus and develop in-depth expertise in one function – compensation, benefits, or retirement plans – all team members are expected to learn and support the full scope of Total Rewards.

• Apply expertise, analytical and administrative skills to provide timely and effective administration of compensation and benefits programs. Assist HR partners and managers in in addressing compensation and benefits matters by researching issues, analyzing data, and providing information, education/training and talking points. Partner and coordinate with vendors to research and resolve issues.
• Ensure accuracy and consistency of compensation and benefits programs. Develop and maintain audit reports to ensure data integrity, identify and resolve discrepancies. Prepare and present metrics and reports to monitor trends, identify risks and opportunities, and make data-supported recommendations.
• Administer compensation program: Provide guidance in setting starting pay for new hires and transfers/job changes. Process step/quartile increases, certification and incentive pay, tuition reimbursement, PLH cash out, e Perform entry/upload processes, union contract implementation/updates. Assist in reviewing and perfecting position information questionnaires for new and existing positions. Advise managers on appropriate job description content, including essential job functions, KSA’s and minimum qualifications. Create and/or revise job descriptions. Create new job codes. Maintain job/compensation tables. Conduct position evaluations for new positions or updated positions and assign pay grade and proper FLSA classifications in accordance with HMC guidelines/policies and state and federal regulations.
• Administer employee benefit plans: Process and audit the entry of benefits elections for new hires, employees with qualifying life event changes, and annual open enrollment by utilizing benefit enrollment software, HRIS databases, and other tools and technology as needed. Facilitate new hire benefit orientations and conduct ad hoc education and training sessions.
• Administer retirement programs: Process and audit initial retirement elections and changes. Coordinate with retirement vendors to address retirement program questions/resolve issues. Help employees understand and enroll in the program and to initiate benefits. Administer retirement vendor invoicing. Process necessary EPCRS and Retirement contribution corrections. Manage formal dispute process. Provide analytical and administrative support for annual reporting and projects including, but not limited to: coordinating annual 5500 audit and PBGC payments. Manage match calculations and corrections and annual cash-outs for former employee accounts under threshold limits. Updates and maintains all plan documentation with attorney and Fiduciary Committee review. Implement retirement plan changes or enhancements. Arrange communication updates and quarterly retirement program training sessions. Assist with planning and support for the Fiduciary Committee; attend and participate in Fiduciary Committee meetings.
• Ensure compliance with State and Federal regulations related to total rewards programs.  Assists in updating required employer notifications (e.g. Summary Plan Descriptions) on the employee Intranet website.  Initiates and coordinates reporting, preparation of forms (e.g. Form 5500s and non-discrimination testing) for Health and Welfare plans.

Performed occasionally but critical to successful performance of the job:

• Assist in annual and ad hoc evaluation and updating of Total Rewards programs:
• Participate in plan reviews and renewal meetings. Coordinate benefits open enrollment, including communications, events/activities, system configuration, testing troubleshooting and updating employee benefit elections.
• Assist with wage market surveys and analysis. Coordinate and process range adjustments.
• Assist with Retirement Plan evaluation and planning; research and analyze data to guide program updates and enhancements. 

Decision making and budget responsibilities:

• Influence decisions related to the Total Rewards functions. Ensure compliance and integrity of compensation and benefits programs to manage financial resources and avoid risk.

Education:

Required

• Bachelors’ degree. Additional 2 years of experience in Total Rewards above the minimum requirement may be considered in lieu of Bachelors’ degree.

Preferred

• Preference for Bachelors’ degree in Business Administration, Human Resources or Finance related fields of study.

Experience:

Required

• Four (4) years of Human Resources experience supporting  compensation, benefits and/or retirement plan administration.

Preferred

• Professional level experience administering compensation, benefits and retirement plans highly preferred.
• Healthcare industry experience.

Licenses, Certifications and/or Registrations:

Required

• None required.

Preferred

• PHR, CCP or CBP.
• American Society of Pension Professionals and Actuaries, Qualified Plan Financial Consultant (QPFC) or Certified Pension Consultant (CPC)

Job Related Skills, Abilities and Behaviors:

Required

• Working knowledge of all State and Federal laws related to compensation, benefits, and retirement plan administration.
• Proficient with MS Office Suite. Intermediate to advanced level skills in MS Excel with ability to use formulas, pivot tables and v-lookups. Ability to timely learn and deploy new technologies.
• Ability to manage a high volume of data, run accurate and detailed reports, monitor results, track data trends, and analyze/assess to develop business recommendations.
• Excellent organizational skills and ability to prioritize a high volume of tasks.
• Ability to problem solve with minimal direction.
• Fast and accurate data entry skills.
• Demonstrates excellent customer service through using effective communication skills in written and verbal formats.
• Creates a good first and lasting impression through personal appearance and phone interactions.
• Ability to maintain consistent, timely, and accurate records; ability to appropriately handle and maintain confidential data.

Preferred

• Bilingual skills a plus.