Performs duties related to processing benefit eligibility situations such as new hires and bi-weekly life-event changes for current employees, coordination of benefit plan design changes, and annual open enrollment. Assists employees by responding to benefit questions, and investigating and problem solving system issues. Coordinates the selection and implementation of appropriate benefits and vendors. Performs vendor management with our TPA and other individual carriers as needed in conjuction with our third party benefits consultants.
Responsible for management of PlanSource system (online benefit enrollment software) including trouble-shooting data interfaces to/from the system. Also responsible for entering benefits data and creating reports/queries in the AS400 (HRIS/payroll) system. Assists with maintenance of the HR employee intranet website for benefits information. Reconciles and calculates benefit vendor invoices. Audits benefit data in PlanSource and payroll systems to ensure data integrity. Presents benefit information during new hire orientation and to newly benefit-eligible employees. Identifies opportunities for process improvements and collaborates with other HR team members, Payroll staff and IT to implement new processes or procedures. Ensures compliance with insurance provisions of the Affordable Care Act (ACA) including evaluation of eligibility for enrollment, production of required employee tax forms and filing data with federal government. Initiates and coordinates preparation of Form 5500s and non-discrimination testing for Health and Welfare plans. Coordinates drafting of Summary Plan Description updates with vendors.
a. Education: Bachelor’s degree preferred or 3-5 years of benefits administration experience or related field. Certification: Notary certification preferred.
b. Demonstrates excellent organizational skills.
c. Proficient with Microsoft Office including Excel, Outlook and PowerPoint. Advanced Excel skills preferred.
d. Problem solves without direct supervision.
e. Demonstrates data entry skills.
f. Demonstrates excellent customer service.
g. Demonstrates ability to effectively manage multiple priorities and deadlines under pressure with many interruptions.
h. Demonstrates ability to work effectively across cultures and other differences.
i. Uses effective communication skills in written or verbal interactions.
j. Creates a good first and lasting impression through personal appearance and phone interactions.
k. Experience with developing and presenting material to groups up to 30.
l. Bilingual skills a plus.
At Tuality Healthcare, an OHSU Partner, it's an honor and a privilege to serve those near us. That's why since our beginnings in 1918, and as we expand our strong network of services through our clinical affiliation with OHSU, we continue to be committed to providing the best health care possible and a valued community partner. Our affiliation with OHSU brings the advanced medical resources of Oregon’s only academic health center, which allows local providers to receive guidance from some of the country’s top specialists and pass that expertise on to Tuality patients where they can be cared for in their community.
Tuality’s many awards showcase our position as one of the Portland metro area’s premier healthcare providers, including 5th straight year in Top 10 Healthiest Employers in Oregon from The Portland Business Journal, Tuality’s 6th straight Gold Plus Award from the American Heart Association, and 2016 #1 Nationwide Best Hospital IT Department to work for according to Healthcare IT News.
Here at Tuality our employees care about making a difference. In fact, they care so much that in our most recent employee satisfaction survey we had an 80% participation rate! Tuality is truly unique because of the relationships we build and as individuals we are seen and heard. Come be part of our team, and let your voice be heard!